Books & Resources
Daily Subscriptions Now Available
0A quick announcement: If you’d prefer to receive new Eduleadership.org articles via email (no more than once a day), you can sign up here.
If you’re already a subscriber and you’d like to move from weekly to daily updates, you can click “Manage Subscription Preferences” at the bottom of your most recent weekly update, and select Daily, or email me and I’ll change you over.
It’s Not Supposed to Be Easy
0I’ve worked my butt off to build a class that is outrageously engaging, fun, educationally sound, and dearly loved by students. It wasn’t easy when I started, it wasn’t easy last week, and it won’t be easy next week either. It’s not supposed to be easy—it’s supposed to be worth it. You can build something incredible if you put the effort in on the front end, and then keep putting the effort in until you turn the lights off and close your door for the last time. But it won’t be “easy.”
—Dave Burgess (@burgessdave), Teach Like a PIRATE: Increase Student Engagement, Boost Your Creativity, and Transform Your Life as an Educator
I saw Dave’s amazing Teach Like a PIRATE presentation at ASCD. It must not have been easy for him to deliver such an amazing presentation…but it was worth it! I just finished Dave’s book last week, and it’s truly impressive.
If you are looking for a book to read together as a staff, or for a gift to show appreciation for how hard teachers work, I highly recommend Teach Like a PIRATE.
Tickler File Labels
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I’ve written before about how a tickler file system can help you become more organized with hardcopy mail and documents that you’d like to see in the future, but don’t need on your desk right now.
To make it easier to create a tickler file system, here’s a printable PDF (2 pages) of tickler file labels, sized for Avery 5160 standard mailing labels.
Note: I’ve also included two other labels:
- BILT, which stands for “Before I Leave Today”
- To Sign – a great folder to keep outside your office for signature-only items
Enjoy, and please send me any feedback or suggestions.
PrincipalCenter.com Groups: PLCs Your Way
0The Principal Center is growing rapidly, with great discussions taking place around focused, timely topics such as starting the school year with staff. We’re giving away an iPad 2 to one of the first 100 people to join in the discussion – add your thoughts by August 31 to participate.
Beyond these timely topics, one of the best opportunities for collaboration is around mutual interests and needs. If you’re working on a particular issue, or interested in a particular topic, The Principal Center can connect you with other school leaders who are in the same boat through our various groups.
Right now, we have groups for elementary, middle, high, alternative, and private/parochial school leaders, as well as central office leaders. We just added an iPad users’ group and several geographic designations (such as rural schools and country-specific groups for the UK and NZ).
We’re also looking to add newsletter clubs, book discussion groups, daily announcement clubs, and other kinds of groups that will encourage professional growth and share the load of providing high-quality communication.
What would you like to see at PrincipalCenter.com? If you’re not a member yet, here’s how to join.
ELR4: Mike Schmoker on Focus: Elevating the Essentials to Radically Improve Student Learning
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Dr. Mike Schmoker discusses his new book Focus: Elevating the Essentials to Radically Improve Student Learning, in which he explains that we can get dramatically better results in our classrooms by focusing on a few essential elements, including a coherent curriculum, high-quality whole-class instruction, and large doses of reading and writing across the curriculum. He argues that much of our energy today is spent on distractions from these essential elements, without which add-ons like technology and project-based learning will have little impact.
Listen Now:
Download this episode (MP3 format, 27:08, 13 MB)
For more on Focus, check out Education Week’s book backgrounder, or better yet, read the book for yourself (available in paperback and Kindle editions from Amazon).
Dr. Schmoker was kind enough to answer quite a few questions on the EdWeek forums, and graciously made some time to speak with me about his book’s message in this week’s episode of Eduleadership Radio.
Follow Eduleadership Radio:
Subscribe in iTunes (link will launch iTunes)
iTunes Show Page (on Apple’s website)
Direct podcast feed (Google Feedburner)
To download individual episodes directly to your iPod, iPhone, or iPad, search for eduleadership in the iTunes Music Store on your device.
Special thanks to Twitter colleagues @justintarte @chubbuch @wolfball33 @jwporteous @northeagles @MrBernia @eevansHHS @Akee123 @jdahl84 and @POUSDsupt and others for the great conversation about Focus at #edfocus, and especially to Justin Tarte for organizing the discussion.
Announcing PrincipalCenter.com
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Last week, I announced on Twitter that I would be starting a new website at PrincipalCenter.com (you can sign up now to get on the invite list). Here’s the scoop.
What is PrincipalCenter.com?
I’m launching The Principal Center to meet a pressing need in our profession: The need to share and refine effective professional practice with colleagues. When I was a classroom teacher, I had the privilege of collaborating regularly with teammates to share ideas, figure out what works, and refine our practice. As school leaders, we often work alone, and have too few opportunities to learn with and from one another. As much as I value working with other administrators in my district, we can’t afford to spend even more time away from our schools. Online collaboration and professional learning could be a game-changer.
Twitter and blogs are great, but don’t allow for in-depth sharing of material and discussions that need to be a bit more private. The Principal Center will be limited to verified school leaders, and won’t show up on any search engines. It’s our place, to share and grow our professional practice.
But what will this look like? It seems to me that much of our work is done in writing, whether it’s in newsletters, teacher evaluations, recommendation letters, or emails. I’m a fairly good writer and a fast typist, but I still spend an enormous amount of time crafting just the right phrase or sentence to convey the meaning I intend. This is delicate and important work, and when we get crunched for time, it’s hard to be as careful or as thoughtful as we’d like.
I realized a few years back that I received the same kinds of emails over and over again, and often my responses would be similar. I started saving these outgoing messages and re-using them (with tweaks and customization for each new situation, of course), and I found that three things happened:
1. I saved time
2. My communication improved each time I re-used and tweaked a message
3. No one complained – in fact, people thanked me for my thoroughness, promptness, and politeness.
All of this confirmed to me that originality is not a virtue in education. If you’ve figured out the best way to do something (teach the alphabet, recruit volunteers, excite kids about science, keep the lunchroom calm, etc.), I should be doing what you’re doing instead of striving first and foremost for originality. There’s no reason to find my own way to do it if your way is better. There’s no reason I should start from scratch on my parent newsletters next year if I will need to say a lot of the same things I said last year.
Therefore, I’m convinced that what we need is a hub for professional practice. Call it a library, a social network, a repository, or whatever you like. PrincipalCenter.com will be the place to get ideas and wording for the work you do every day, and to share your best with the profession.
It’s Not About Research or Data. It’s About Practice.
The Principal Center is all about sharing and refining best practices, but it’s not a research clearinghouse. As one of just a handful of people in the nation who are simultaneously public school principals and PhD candidates, I know just how far removed from practice education research can be. Research is expensive, takes a long time, and often focuses on answering questions that aren’t very interesting or helpful for practice.
But we don’t need research to improve our collective practice. Why? Because in many cases, we can tell right away when something works. We don’t need published studies to evaluate the myriad things we do each day to lead our schools; we just need to reflect, share, and refine. And we need to do this faster than ever.
Shortening the Learning Cycle
As my friend Steve Peha explains in his article on “Agile Schools”, we need to shorten the iterative cycles from which we learn what works and what doesn’t. I believe that by sharing professional practice, we can shorten this cycle from a year (our natural school year cycle) to just a few days. If you just did something great in your school, I can do it in my school (with refinements), and someone else can launch the 3rd generation a few days later. This is orders of magnitude faster than the typical way we learn and improve as school leaders.
At one level, The Principal Center can serve as a source for newsletter articles, email templates, and any other kind of writing you need to do quickly and carefully. But at another level, it can catalyze a continuous cycle of refinement in our work.
The Cost
In order for this to work, participants will need to do a few things:
- Contribute their best material for professional practice – newsletter articles, project plans, ideas, refinements to other people’s ideas, etc.
- Pay a small fee to maintain, curate, and grow the platform. If this kind of thing could be done for free in our spare time, someone would have done it already. I am planning to charge $10/month to help cover the cost of hosting the network and verifying that all members are actual school leaders. This will also allow me to devote proportionately more time to the network as it grows.
Having said that, I know all school leaders are very busy, and may not have time to regularly contribute material. If you want to use the resources at The Principal Center and not contribute, that’s fine – that’s what you’re paying for. Or perhaps you can make time to send in a few things when school isn’t in session, and just be a user of the resources the rest of the time.
How to Join
The Principal Center will launch in a few phases, starting with the Private Beta. We will accept a small number of applicants into TPC’s Private Beta, which will allow us to start building out our library of content and work out the various kinks that will doubtless emerge. By being part of TPC from day 1, you will play an essential role in making TPC a success, and will have access to special benefits.
Private Beta Terms & Conditions:
- You agree to contribute at least one thing – and hopefully much more – to the collection of resources
- You agree to encourage other principals to sign up for paid memberships, to help TPC launch sustainably
- You agree to provide feedback to help us improve TPC
- In exchange for your support, you will receive a free lifetime membership – you’ll never have to pay any monthly fees
Right now, several dozen people have signed up, and I will be sorting the list by the number of referrals (@JustinTarte and @PrincipalJ are at the top of the list – thank you for sharing!) when I send out invitations to the beta. Make sure you use your unique referral code (shown when you sign up at PrincipalCenter.com) so you get credit for your referrals.
If you’re not part of the private beta, that’s OK – I will announce additional phases of the launch here at eduleadership.org (sign up for email updates if you haven’t already), and you will still be able to get free months of membership by referring other people. The value of the network grows as more people join and add to the resources for professional practice.
What Should I Do Now?
Sign up and get your referral code at PrincipalCenter.com!
Free Spreadsheet: Evaluation Organizer
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It’s May, which means principals around the nation are finishing up teacher evaluations (or just did). Here’s the spreadsheet I developed this year to keep track of whether I’ve completed each step of the evaluation process for each staff member.
Download: Evaluation Organizer Spreadsheet (Microsoft Excel format)
The main problems this spreadsheet is designed to solve are:
- There are a LOT of steps to completing evaluations, and deadlines are critical
- It’s hard to keep track of whether I have received back all of the forms that I must complete, sign, give to teachers, and get back with their signature.
There are columns for:
- Teacher Name
- Evaluation Cycle (we have four cycles in my district, each with different requirements)
- Goal-Setting meeting (date)
- GS Form received (date)
- Mid-Year Reflection received (date)
- 1st observation Preconf completed (date)
- 1st observation completed (date)
- 1st observation Postconference completed (date)
- 1st observationreport done (bold=returned)
- 2nd observation Preconf completed (date)
- 2nd observation completed (date)
- 2nd observation Postconference completed (date)
- 2nd observationreport done (bold=returned)
- Final evaluation meeting date (bold=met)
- Final evaluation report done (bold=returned)
Here’s how I use it:
- I filled the first column with the names of my various staff members
- I filled in the second column with the evaluation cycle they’re on, and filled “n/a” in each cell that is not applicable to that teacher (for example, some cycles do not require a 2nd evaluation)
- When the date for one of the above steps is set, I fill that date in the appropriate cell. Similarly, when I have written a report, I fill in the date that I completed it.
- For meetings, when we have actually met, I bold the date. This helps me keep track of meetings that were canceled so I can be sure to reschedule them.
- For reports, I bold the date when I have received a signed copy of the report back from the teacher.
- I put ***** in the cells that identify the reports I need to write next.
If you have a tool you find useful, feel free to email me – I’d love to hear from you.
Presentation from AWSP Assistant Principals’ Conference
0Here are the slides from my recent presentation at the Association of Washington School Principals’ Assistant Principals’ Conference in downtown Seattle on February 10.
Thanks to everyone who joined me for this session.
Stop Scheduling Via Email – Try Doodle
0When you’re trying to get a group of busy people together, it’s often very complicated to determine the best day and time for the meeting. If you’ve ever endured an 18-message email chain among a dozen people just to set one meeting, you know what I mean.
I just finished using Doodle for the first time to schedule a group meeting, and it turned out to be a great solution. Doodle is a freemium, ad-supported service that lets you poll meeting participants about potential dates and times, then allows you to select the date that works for the most (or most essential) people.
Here’s a sample screenshot:
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Polls can be embedded in web pages, finalized meetings can be exported in .ics (iCal) format, and there are other features that you can explore if you’re interested.
This isn’t a sponsored post or affiliate link; I just think Doodle is an elegant solution to a very common problem in the professional world.
New Tool: Daily Planning Sheet
1My new High-Performance Administrator Daily Planning Sheet is designed to help you plan your day to maximize your impact on student learning. You can download the PDF here.
This sheet is easy to keep with you throughout the day to ensure that you’re keeping track of your work and getting things accomplished. It also fits well with the workflow I recommend in this article.
This document is inspired by David Seah’s Emergent Task Planner, a sheet Seah created to guide his work as a self-employed designer. For principals, time is one of the most important and difficult-to-manage factors in effectiveness; in particular, I find it hard to connect the big-picture goals with my day-to-day actions and use of time. I developed this sheet about a week ago and have been using it daily, making small refinements each time.
Here’s a quick overview of how to use it:
- At the top, list one or two major goals for your school, and one thing you’ll do today to advance those goals
- In the Communication box, list people you need to talk to, and figure out when you can talk to them (based on class schedule, your availability, etc.
- On the right side, write out your schedule, including both actual meetings and things you plan to work on at various times. Write in the hours based on which hours you’re at work.
- In the “Task Inbox” section, write down anything that you need to do that comes up today; later, copy anything that’s not done into your full to-do list system
- At the end of the day, check off each “inbox” as you clear it out
I would appreciate your feedback if you try it – leave a comment or use the contact form if you have any insights to share.
Download:
Word version
PDF version




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